Compliance Made Simple
Get your first guest registered in under 5 minutes. Guest-Flow handles Spanish guest registration so you don't have to.
Create Your First Booking
Click 'Create Booking' from your dashboard. Fill in your guest's details — property, dates, name, phone, and email. It takes less than a minute.
Create Booking
Sit Back — We Handle the Rest
Once your booking is saved, Villa Check In takes over. Our automation engine contacts your guest via WhatsApp, SMS, and email — in their own language — with reminders that get progressively more urgent as their arrival date approaches. No manual follow-up needed.
Your Guest Registers Online
Your guest clicks the link and fills in their details — passport or ID information for all travellers in the group. It's mobile-friendly and available in multiple languages. Here's exactly what they see:
VILLA SOL
Track Everything from Your Dashboard
See all your bookings at a glance. Track registration status, guest counts, and upcoming arrivals. Green means registered, red means still waiting — you'll always know where things stand.
Your Bookings
Manage guest reservations.
| Guest | Property | Dates | Status | Guests | Registered | Actions |
|---|---|---|---|---|---|---|
|
Maria García
maria.garcia@email.com
|
Villa Luar
Playa Blanca, Lanzarote
|
20/06 → 27/06 | Checked In | 6 / 6 | Registered | ✏️ |
|
James Wilson
j.wilson@outlook.com
|
Villa Luar
Playa Blanca, Lanzarote
|
28/06 → 05/07 | Confirmed | 0 / 4 | Unregistered | ✏️ |
|
Sarah Johnson
sarah.johnson@gmail.com
|
Villa Luar
Playa Blanca, Lanzarote
|
06/07 → 13/07 | Confirmed | 3 / 3 | Registered | ✏️ |
|
Klaus Müller
k.mueller@web.de
|
Villa Luar
Playa Blanca, Lanzarote
|
14/07 → 28/07 | Confirmed | 2 / 5 | Unregistered | ✏️ |
|
Emma Thompson
emma.t@yahoo.co.uk
|
Villa Luar
Playa Blanca, Lanzarote
|
01/08 → 15/08 | Confirmed | 4 / 4 | Registered | ✏️ |
Set Up Your Properties
Add your property details once and Guest-Flow uses them everywhere — from guest communications to the digital guest guide. Photos, WiFi, check-in codes, amenities, and more all live here.
Digital Guest Guide
Every booking will automatically get a personalised, mobile-friendly guest guide — packed with everything your guests need for a perfect stay. WiFi, check-in codes, local recommendations, house rules, upsells, and more.
Welcome to Villa Sol ☀️
Your Guest Guide — everything you need for a perfect stay
Arrival & Access Codes
Keybox codes, gate codes, alarm details, directions with Google Maps link — all tap-to-copy.
WiFi & QR Connect
Network name, password, and a scannable QR code — guests connect with their camera in one tap.
Live Weather
Real-time local weather and a 7-day forecast right inside the guide.
Local Gems
Your curated recommendations — restaurants, beaches, hikes — each with directions and a description.
Optional Extras & Upsells
Earn extra revenue per booking — see Step 6 below for the full story.
House Rules & Departure
Quiet hours, pool safety, check-out instructions, key return — everything clear and upfront.
Earn More with Optional Extras
Turn every booking into a revenue opportunity. Offer services like early check-in, late check-out, airport transfers, or anything you like — your guests request them with one tap right from their Guest Guide.
Early Check In
Let guests arrive from 10:00 instead of 15:00. Smart availability — automatically hidden when back-to-back bookings make it impossible.
Late Check Out
Guests stay until 18:00 instead of 11:00. Also hidden automatically when the next booking arrives the same day.
Airport Transfer
Guests enter their flight number, airport, and arrival time. You receive all the details and confirm with one click.
Create any extra you want
Early check-in and late check-out are just the start. Add a welcome hamper, mid-stay clean, pool heating, baby cot hire, champagne on arrival — anything that suits your property. Set the label, price, and currency. Want an image? Guest-Flow can generate one with AI or you can upload your own.
How it works
From guest request to confirmed — zero admin for you.